How to Track Time as a Virtual Assistant and Get Paid Faster with Becflow
Learn how to track time and get paid faster as a virtual assistant with Becflow's invoicing and payment solutions.
You spent hours researching a client's project, crafting a proposal, and delivering top-notch work. But when it comes to getting paid, you're left waiting for weeks or even months. You're not alone. Many virtual assistants struggle with late payments, missing invoices, and disorganized client communication. In this post, we'll show you how to track time and get paid faster using Becflow's easy-to-use invoicing and payment tools.
Why this keeps happening
One major reason virtual assistants struggle with late payments is the lack of clear communication and expectations with clients. Without a clear contract, scope of work, and payment terms, clients can take advantage of you and delay payments. Additionally, manual invoicing and tracking time can be a time-consuming and error-prone process, leading to lost revenue and frustrated clients.
Real example
Meet Rachel, a virtual assistant who worked with a client on a project for several weeks. She delivered high-quality work, but when it came to getting paid, the client claimed they never received the invoice. Rachel was left waiting for weeks, and the client eventually paid her a fraction of the original amount. This experience left Rachel feeling frustrated and wondering how she could have done things differently.
The habits that fix this permanently
These are the non-negotiables for getting paid reliably in your profession:
How to implement this step by step
Step 1: Set Clear Expectations with Clients
Before starting a project, make sure to include clear payment terms, scope of work, and deadlines in your contract. This will help prevent misunderstandings and ensure clients know what to expect. For example, if you're working on a project that requires 10 hours of work, make sure to specify the payment terms and what constitutes a complete project.
Step 2: Use a Time-Tracking Tool
Use a time-tracking tool like Toggl or Harvest to accurately log hours worked and generate invoices. This will help you stay organized and ensure you're getting paid for the work you've done. For example, if you're working on a project that requires 5 hours of work per week, use your time-tracking tool to log those hours and generate an invoice at the end of each week.
Step 3: Send Automatic Reminders
Set up automatic reminders to clients when payments are due. This will help prevent late payments and ensure clients know when to expect payment. For example, if a client has a payment due date of the 15th, set up an automatic reminder to send on the 10th to remind them of the upcoming deadline.
Step 4: Use a Payment Link
Use a payment link to make it easy for clients to pay invoices online. This will save you time and reduce the chances of late payments. For example, if you're sending an invoice to a client, include a payment link that allows them to pay directly online.
Step 5: Set Up Recurring Invoices
Set up recurring invoices for regular clients to simplify payment processing. This will save you time and ensure you're getting paid regularly. For example, if you have a client who pays you on a monthly basis, set up a recurring invoice that sends automatically on the same day each month.
The Becflow solution
With Becflow, you can track time and get paid faster with our easy-to-use invoicing and payment tools. Our AI-powered contract generator creates professional contracts and proposals, while our automatic reminders and payment links help prevent late payments. Sign up for Becflow today and start getting paid faster!
Get paid faster, automatically
AI contracts, invoices with payment links, and automatic reminders. All in one place. Free for 7 days.
Start free trial